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Configuring Acenet for Downloading Invoice and Hotsheets Data »

Invoice Wizard

With this wizard you will:

  • Select a vendor.
  • Download data files from your vendor.
  • Prepare the downloaded data files.
  • Create a new Invoice and/or Hotsheets database.

Select a Vendor

At the moment, the only supported vendor is Ace Hardware Corp. Click Next to continue.

Select a Download the Source

There are two ways to download your Ace data files: you can use Symantec ProComm Plus to connect with a modem, or you can manually download the files from Acenet.

  • Ace Hardware Acenet

    • When downloading your data from Acenet, you must first choose the folders that you will be downloading the data to. These should be the same folders that are listed on Acenet under Utilities > File Transfer Options > File Transfer Setup.
    • Once you have specified the folder paths, open your Internet browser and login in to Acenet.
    • From the menu bar, select Utilities > File Transfer Options > Manual Download of Nightly Files. Any hotsheets and invoice data files on the server will be downloaded to your hard drive.
    • Once the files have been downloaded, return to the Invoice Wizard and click Next to prepare the files.

  • Symantec ProComm Plus

    • Do you need to download data files?

      Click Next to continue unless you have already downloaded the data files from Ace, in which case you would choose the second option. If you said Yes, ProComm Plus will them open and run a script that will download the you most recent hotsheet and invoice files from Ace.

Completing the Wizard

The wizard will then prepare you data files for use. This will add any new product information to you Cougar Mountain database but will not update any on hand counts or retail prices - both steps happen when you update your invoice into Cougar Mountain. If any errors occurred during the preparation of the invoice and hotsheet files, the wizard will tell you what they are and how to correct them.

You invoice(s) should now appear in the Receiving Window list. Click the invoice you wish to check in and click Open. See Sending an Invoice to the Receiving Client for more info.

Categories: Receiving and Hotsheets. Tags: .