Hotsheets
Every time you download an invoice from Ace Hardware’s computer system, you also automatically download product information updates called Hotsheets. These are files that Ace queues nightly for every store, but downloading them weekly is just as efficient. Once you have finished running your Invoice and Hotsheets Wizard, your Hotsheets will show up under the Hotsheets Tab of Receiving.
The Information Contained in a Hotsheet File
Each Hotsheets file listed on the Hotsheets Tab contains many lines of information. This includes, but is not limited to: retail changes, cost changes, merchandise class changes, description updates, new product information, discontinued product information, and UPC code additions. Every time you change a price on Acenet, it comes down and gets adjusted with Hotsheets.
Using the Hotsheets Tab
The Hotsheets section of Receiving has two main functions: update data (prices, descriptions, etc.) from the Hotsheets and print new bin labels for items with price updates. One problem that occurs when updated data, specifically retail prices, is that the bin tags and peg hook tags on your sales floor will not be correct.
Since Ace almost always raises prices when they send down price changes, there is a suitable work around to this problem. Hotsheets has the ability to print out labels for items that are having there prices changed before updating their respective prices in Cougar Mountain. Then, after you have put up the new labels, you can update the data into Cougar Mountain. The theory behind this method is that a customer would much rather pick up an item with a price tag saying “$1.99″ but then get to the register and scan at “$1.79″. If you put up your labels after you have updated you hotsheets, a customer is more encounter items that are more expensive at the register.
Printing Hotsheets
To print labels for Hotsheets from a given date, highlight the date on the Hotsheets tab and click Print. A print postion window will appear. Select the location of you first blank label and click the Printer Button to print or the Preview Button to preview.
Updating Hotsheets
Once you have put up your new labels through out the store, hightlight the date on the Hotsheets tab and click update. All new Hotsheets data will be updated into Cougar Mountain, including retail prices.
Deleting Hotsheets
To delete old Hotsheets from the list, highlight the date of the Hotsheets and click Delete.