Cougar Mountain: Accounts Receivable

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Accounts Receivable is made powerful with Cougar Mountain’s attention to the important details. This module allows you to set up customer information and then find it by name, customer number, phone number or company name using our fast look ups. Retain history of customer charges and payments and make extensive notes on customers. With Accounts Receivable you can assign credit limits to customers and warnings will appear when an order is entered that would exceed those limits. Provide all the details your customers need on easy-to-read statements.

  • Customer master window displays needed information including customer notes, charges, payments, YTD amounts and last transaction amounts
  • Enter an unlimited number of customers and transactions
  • AR Customer Statement identifies the details of payments being applied to invoices, even those that have already been purged from the AR Statement
  • Define a special discount when receiving payments, and retain histories of customer charges and payments to establish credit ratings or total value of a customer
  • Apply one payment to as many as 250 invoices
  • Print any message – upcoming sales, special greetings and promotions - on statements

 

Reports
Accounts Receivable Customer Reports: The ability to quickly find out pertinent information about your customers is a vital part of business. Cougar Mountain offers some resolution to this dilemma by providing reports designed for this purpose. These reports have various sort and filters available that include any User-Defined Fields you have set up.
  Customer Quick List:
 
Use this report any time you need a general list of customer names or numbers. For example, perhaps you want to assign customers to your sales team based on alphabetical order, customer number, or one of the other sort options. The AR Customer Quick List can be printed for all customers or a range of customers. Other selection parameters include customer name, customer number, customer type, and any of the established User-Defined Fields.
  Customer Labels:
 
Select this option to create mailing labels for Accounts Receivable customers. The labels print for all customers or a range of customers, or for a specified AR Code group.
  Customer Master:
 
Print this report for customer records for the sales staff or for archival information. This report includes general, financial, last charge, status, and total due information, as well as User-Defined Fields, if you have chosen to include them.
  Customer Statements:
 
You can print customer statements at any time during an accounting period. If you choose to print statements, you can do so for all customers, a range of customers, or customers with a specific AR Code. To exclude customers with a balance of zero, select the Skip Zero Balances check box.
Accounts Receivable Transaction Reports: Cougar Mountain provides reports designed for the purpose of monitoring customer transactions in Accounts Receivable. Quickly knowing the status of your customers with past due amounts is vital information for your business. These reports have various sorts and filters available, along with different types of report formats you can choose to define the amount of information you wish to review.
  Collection:
 
Provides information related to the current status of collection activity and financial history for each customer. The collection status is derived from information entered directly into customer master records, and the financial history is derived from posted transaction history.
  Aged Analysis:
 
The Aged Analysis Report shows the total due amount for each customer and detail history of items posted to the customer account. Amounts for each aging period also appear on this report. Banks often ask for this report when considering a business' ability to repay a loan.
  Control Report:
 
Provides a summary of Accounts Receivable Code totals. It also prints error messages if discrepancies occur within files used in the Accounts Receivable module. The total provided in this report is most often used to reconcile Accounts Receivable with the General Ledger Accounts Receivable account. The AR Control Report shows the total debit and credit aging amounts for each AR Code included, for each aging period, along with the total aging amounts.
  History Report:
 
Prints details concerning all posted transactions. It prints invoices, charges, payments, payment corrections, unapplied payments, and unapplied credits.
  Dated Invoice / Payment Report:
 
Run this report for any date to find out what your outstanding receivable balances were on that day. This is helpful when reconciling your Accounts Receivable to your General Ledger.